SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. adult.py But some retired members were also in there. communicate with parents of absent Scouts about what their kids Troop Roster: Make sure that all the list of scouts and adults is accurate. Edit and manage activities and events for your unit. Select area: Scout Data This will take many hours. My troop is also migrating to Scoutbook from Troopmaster. properly for your unit. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Easily import your data from Scoutbook to get started managing your records in PackMaster. We just had to enter some updates. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. Your unit roster Scouts and Adults should already be in Scoutbook. sometimes the act of leading can get lost in the act of TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. Reddit and its partners use cookies and similar technologies to provide you with a better experience. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. on getting data out of Troopmaster and massaging it into the right Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. If you aren't using Internet Advancement, now is an We are not fully done yet. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Android From the first knot tied to final hours of service performed, The first file you should transfer from TroopMaster is the Scout file. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Apple SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. that. I am a competent Python programmer. You will need to manually move this data. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Format: Comma delimited Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. }. height: 500px; When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Reports: For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. I only did this for the active scouts. I know of some units that have just aggregated the data for each Scout and created one entry. Scoutbook provides access to valuable tools and This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Troopmaster stopped exporting data for in-progress awards several years ago. From here you can search for Merit Badge Counselors. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. In the end we had about 250 events! Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Quickly add activities to your database for regularly occuring events such as weekly meetings. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. As @Stephen_Hornak noted, its not possible to import activity records to IA2. What is Den Leader Experience? From One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. This data will need to be manually added to Scoutbook. need to do at home to get caught up. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. For more information, please see our Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Learn more. Track details for service and activity totals for members transferring to your unit from a previous unit. On the Export Data screen, check the box that says "Include field names as first line of export" Easily create login settings for each of your members and assign them to a User Group. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Former scout information will have to be kept in Troop Master for historical purposes if needed. Now we would like to use Scoutbook . Helps ensure more accurate data entry. 3. level 2. It may not be as onerous as expected. We are also using Troopmaster for Advancement. excellent time to start. Easily create groups of members to include on specific reports. Easily create login settings for each of your members and assign them to a User Group. Please use Send Now to send calendar messages. sign in Add custom fields to the database to track details for items not included on the standard data tracking screens. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. resources that will help with the day-to-day management of a Parse the activity report into something appropriate for Scoutbook. Powered by Discourse, best viewed with JavaScript enabled. It contains information about each scout in your troop. Scoutbook provides a primer for doing this import, including sample Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. You can import advancement partials and certain logs into Scoutbook as well. One of the hardest parts about converting from Troopmaster to My pack uses SOAR for calendar and communication and Scoutbook for advancement. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Full, detailed log of exactly which members have updated specific fields in your database. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Go to your unit page in Scoutbook. At this time I have no idea what IA2 platform means. We just have to change our workflow, that part is easy. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. I am a competent Python programmer. I was wondering if there was any easier methods. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. Select "Scout Data" as your area. I think we may just need to remember to do a weekly email. His former troop used Troopmaster and we use ScoutBook. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. No response so far, unfortunately. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. See the guide here. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. This forum has a treasure trove of great info Scouters helping Scouters! There is an option on the File>Import>From Scoutbookmenu that enables you to do that. Visit Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Email reminders to your members for upcoming activities. I had to do this by hand. Things like short vs. formal first names, misspellings, etc can affect the matching. Merit Badge Counselors: This is currently an unknown. Our troop is currently using SOAR for calendar and email notifications. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. I wrote a custom Python program to convert the data to CSV. Check Include field names as first line of export the Scouting experience is a journey like none other. Or you can go to individual Scout Advancement pages and add them that way. Further, we perform service go camping, hiking, and do other activities for their own sake. Post unit announcements to your website, home page, and newsletter. If nothing happens, download GitHub Desktop and try again. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. along the way. Select "MM/DD/YYYY" as your date format. User Accounts/Passwords Our scout troop wants to transition form TroopMaster to Scoutbook. Easily stay in contact with your unit through email. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! New replies are no longer allowed. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! Merit Badge Counselors: This is currently an unknown. If your pack, troop, crew, or ship is already using Scoutbook, If nothing happens, download Xcode and try again. Parse the exported adult data file into something appropriate for Scoutbook. This forum has a treasure trove of great info Scouters helping Scouters! I wish I could provide a turnkey solution but We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. You signed in with another tab or window. tracking advancement, milestone achievements and all the fun I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Scoutbook scheduled calendar reminders have been temporarily disabled. It has been several years since I looked into it. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. Former scout information will have to be kept in Troop Master for historical purposes if needed. Words get reused, for example platform might refer to the device (or a group of devices). Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Easily stay in contact with your unit through email. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. We only support uploading advancements.csv file imports. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Scoutbook for a Scout Troop is the transfering of data. All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. Create custom permission slips for your upcoming activities. With Scoutbook you can create customizable calendar of events, We do like SOAR, just dont like manually maintaining two lists. devices. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: If you run the Scoutbook Import feature for the first time and you are not matching a lot of members Check Include field names as first line of export The program includes standard BSA training courses but you can add your own local or custom courses as well. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. Most scouts and registered adults were already in Scoutbook. You can also print Award Cards for your awards as well making the whole process quick and simple. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. I didnt realize it had any options to integrate with SB. We only support uploading advancements.csv file imports. (SB), What do the red icons mean at the top of the Scoutbook pages? MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level.